With Regard To With Regards To

With Regard To vs. With Regards To: A Clear Guide to Proper Usage

Navigating the nuances of the English language often trips up even experienced writers, and the phrases "with regard to" and "with regards to" are a prime example. At first glance, they appear nearly identical, differing only by a single, seemingly insignificant 's'. However, this tiny letter carries significant weight in terms of grammatical correctness and formal writing standards. Understanding the distinction is crucial for anyone aiming to produce polished, professional, and error-free communication. This guide will definitively settle the debate, clarify the rules, and provide you with the confidence to use these phrases correctly every time.

The Core Definition and Purpose

Both phrases serve the same fundamental function: they are prepositional phrases used to introduce a topic or subject. Their purpose is to signal a transition, indicating that what follows is the matter being considered, discussed, or referenced. They are synonymous with phrases like "regarding," "concerning," "about," or "in relation to." For example:

• "With regard to your recent inquiry, we are processing your request."
• "The policy memo was clear with regard to new vacation procedures."

The key question is not what they mean, but which form is grammatically acceptable.

The Golden Rule: "With Regard To" is Correct

The universally accepted, standard, and grammatically correct form is "with regard to." In this construction, the word "regard" functions as an uncountable noun. Think of it similar to "advice," "information," or "furniture"—it does not have a plural form. The phrase literally means "with consideration to" or "with attention to."

• Correct: Please see the attached document with regard to the project timeline.
• Correct: He made several points with regard to the budget proposal.
• Correct: With regard to safety, all protocols must be followed.

Using "with regard to" signals that you are well-versed in formal writing conventions and care about linguistic precision. It is the safe, professional choice for academic papers, business reports, legal documents, official emails, and any context where credibility is paramount.

The Controversy: "With Regards To" is Generally Incorrect

The variant "with regards to" is widely regarded as a common error. Here, the writer has incorrectly treated the noun "regard" as if it were countable, adding an 's' to make it plural. The phrase "regards" is primarily used as a verb (e.g., "he regards the situation seriously") or, most commonly, as a noun in the context of greetings or goodwill (e.g., "Please give my regards to your family," or "Kind regards" as a letter closing).

Therefore, using "with regards to" mixes these two distinct uses of "regards." It incorrectly borrows the plural noun form from the valediction (closing) and applies it to the prepositional phrase, where the uncountable "regard" is required.

• Incorrect (Common Error): With regards to your application, we will contact you next week.
• Incorrect: The discussion focused with regards to the new marketing strategy.
• Incorrect: I have a question with regards to the schedule.

Why Does the Error Persist?

The persistence of "with regards to" is a classic example of language evolution through common misuse. Because it sounds very similar and is heard frequently in less formal speech, many people begin to use it in writing without questioning its validity. Additionally, the phrase "in regards to" is another common, parallel error that reinforces the mistaken pattern. In informal contexts like quick team chats, social media, or casual notes, the distinction is often overlooked, and the incorrect form may be tolerated. However, in any formal or scrutinized writing, it remains a clear marker of careless composition.

A Simple Test to Remember the Rule

You can easily check which form to use by substituting the phrase with a synonymous, unambiguous term.

1. Replace "with regard(s) to" with "regarding."
2. If the sentence still makes perfect sense, you need the singular, uncountable form: "with regard to."

• "With regard to the meeting..." → "Regarding the meeting..." (Correct)
• "With regards to the meeting..." → "Regarding the meeting..." (The substitution works, proving the 's' is unnecessary and incorrect.)

If you try to substitute "regards" (the plural noun for greetings), the sentence becomes nonsensical: "Regards the meeting..." This highlights that "regards" belongs in closings, not as a topic introducer.

Common Mistakes and How to Avoid Them

1. "In Regard To" vs. "In Regards To": The same rule applies. The correct phrase is "in regard to." "In regards to" is equally incorrect.
2. Confusing it with "As Regards": The phrase "as regards" (or "as regards to") is a formal, slightly old-fashioned alternative that is grammatically sound. For example: "As regards the first point on the agenda..." Here, "regards" is a verb, not a noun.
3. Using it in the Plural for Multiple Topics: A common justification for adding the 's' is the idea that you are referring to "multiple regards" or "several points." This is a false analogy. The phrase does not mean "with multiple regards," but rather "with reference to" or "concerning." The subject (the topic) can be plural, but the word "regard" within the phrase remains uncountable.
   • Correct: With regard to the issues raised in the report...

Common Mistakes and How to Avoid Them (Continued)

4. Applying it to Abstract Concepts: The phrase is best suited for concrete subjects – a meeting, a document, a project – rather than abstract ideas. While technically possible, it often sounds awkward.
   • Better: “Considering the ethical implications…” or “Regarding the moral considerations…”
5. Over-reliance on Sound-Alike Phrases: The similarity to “in regards to” is a significant contributor to the error. Consciously reminding yourself that “in regard to” is the correct form can help break the habit.

Beyond the Basics: Nuance and Style

While the core rule – “with regard to” – is straightforward, there’s a subtle element of style to consider. In highly formal writing, particularly legal or academic contexts, “with regard to” can lend a touch of traditional elegance. However, even in these settings, clarity and precision should always take precedence. Overly ornate phrasing can obscure meaning.

Conclusion

The seemingly minor error of adding an “s” to “with regard” is a surprisingly prevalent one, rooted in linguistic evolution and the influence of informal speech. By understanding the underlying grammatical principles – that “regard” is an uncountable noun – and employing the simple substitution test, writers can confidently eliminate this common mistake. Ultimately, prioritizing clear and concise communication ensures that your message is received precisely as intended, regardless of the formality of the context. Remember, choosing the correct phrasing demonstrates attention to detail and strengthens the overall impact of your writing.

Common Mistakes and How to Avoid Them (Continued)

6. Misinterpreting “Regard” as a Noun: A frequent misunderstanding stems from viewing “regard” as a noun, leading to the addition of an ‘s’ to create a plural form. This is incorrect. “Regard” functions as a verb – to pay attention, to consider – or as a preposition, meaning “in relation to.” It’s crucial to recognize its core function within the phrase.

   • Correct: “The committee gave regard to all the feedback received.” (verb)
   • Correct: “He showed regard for the privacy of his colleagues.” (preposition)

7. Substituting with “Regarding” When “With Regard To” is Appropriate: While “regarding” is a perfectly acceptable preposition, “with regard to” often conveys a more formal and precise tone, particularly when discussing important matters or official documents. “Regarding” can sometimes feel a little too casual.

   • More Formal: “The board of directors issued a statement with regard to the recent audit findings.”

8. Ignoring Contextual Nuances: The best choice between “with regard to” and “regarding” depends on the specific context. “With regard to” is generally preferred for serious or official communications, while “regarding” can be suitable for less formal settings. Consider the audience and the purpose of your writing.

Beyond the Basics: Nuance and Style

While the core rule – “with regard to” – is straightforward, there’s a subtle element of style to consider. In highly formal writing, particularly legal or academic contexts, “with regard to” can lend a touch of traditional elegance. However, even in these settings, clarity and precision should always take precedence. Overly ornate phrasing can obscure meaning. Furthermore, a judicious use of “with regard to” can elevate the perceived professionalism of a document.

Conclusion

The seemingly minor error of adding an “s” to “with regard” is a surprisingly prevalent one, rooted in linguistic evolution and the influence of informal speech. By understanding the underlying grammatical principles – that “regard” is an uncountable noun – and employing the simple substitution test, writers can confidently eliminate this common mistake. Ultimately, prioritizing clear and concise communication ensures that your message is received precisely as intended, regardless of the formality of the context. Remembering that “with regard to” is the established and grammatically correct form, and consciously avoiding the temptation to add an ‘s’, will significantly enhance the quality and professionalism of your writing. Striving for accuracy in word choice demonstrates a commitment to effective communication and elevates the overall impact of your work.